SLAGA Board Meeting

September 19, 2019

6:00 PM

Chemical Interchange

Attendees – Steve Bromley, Bill Lange, Patricia Hutchison, Jan Salvaggio, Carolyn Jaycox, Jason Jaycox, Michael Smith, Melissa Pierce

                The meeting was called to order at 6:02 PM.

                Motion to approve the August minutes was made by Carolyn, seconded by Bill. The minutes were unanimously approved.

                Motion to approve the August treasurer’s report was made by Bill, seconded by Patricia. The treasurer’s report was unanimously approved.

Old Business

• Newsletter/Email blast
  • Updated event email needs to go out.

• Upcoming Events:
  • 2019 Grave Hop – 10/12/19. Location has been determined but is a secret at this time.
  • 2019 SLAGA Fall Picnic – 10/19/19. GC8AC95, Officer Snyder Park (formerly Clydesdale Park)

Ongoing

• New Banners – On hold.

• Event Checklist – Ongoing discussion about updating the checklist.

• Paypal – Steve has obtained documents to help change the SLAGA Paypal account over to himself as the primary contact for the duration of his tenure as president.

• Lab Caches and Related Event – Discussion on the success of the new and previous Adventure Labs. At the time of this writing, 16 participants have completed the Adventure Labs and left high ratings.

• Web Page Changes – Cacher stats have been corrected as far as accessibility on SLAGA’s website.

• New PA System – Steve has the new PA system in his possession. Bill and Steve will test the new equipment at the SLAGA Fall Picnic prior to the setup of the main event.

• Milestone Awards
  • The deadline for milestone submissions has passed. Carolyn ran into difficulty in obtaining 5000 milestone coins because that design has been discontinued. After much discussion and a thorough web search, Patricia found a supplier in Canada indicating it has stock. She ordered a quantity of five, which is the number needed to present awards at the Fall Picnic.

• Geocaching Merit Badge Skill Center – No new activity reported on this issue. The board is waiting for more information from Mickie Gallagher.

• Welcome New Officers Cake – Patricia provided the attendees with a cake to welcome the incoming officers, who were invited to attend ahead of their official recognition as new officers so they could observe a typical meeting. As his first act of responsibility in his position as the incoming Vice President, Michael was put in charge of cutting the cake. His fellow board members agreed that he did a fine job of slicing and distributing the cake.

New Business

• GIFF Event – 11/19/19 at a location to be determined, hosted by Jeff and Michelle Stephenson. Details will be announced shortly.

• Bylaw Review – Discussion of corrections and updates to be made. Jan had input on an inconsistency in the wording and identified a few typos. This included discussion of the availability of the Treasurer’s Report at the Spring Picnic. The financial information in the monthly report is available to members who express an interest in knowing the information but it was decided that it is not something that needs to be announced.

• New Meeting Location – Discussion of potential sites for board business meetings after October. The November meeting may be at the Grant’s View branch of the St. Louis County Library, dependent upon availability.

• Geocaching Etiquette – Discussion of etiquette and ways to enhance the game of geocaching. Bill reminded the board that we had some plastic cards outlining rules and etiquette for geocaching. Carolyn had one in hand and passed it around. Bill motioned that SLAGA obtain more cards and Carolyn seconded. Motion passed. Michael ordered more cards to be distributed at classes and promotional events.

Next Meeting

• The next meeting will be held October 17, 2019 at Chemical Interchange at 6:00 pm.
• Adjournment – Motion to adjourn was made by Carolyn, seconded by Bill and passed. Meeting adjourned at 8:28 pm.