March 2015 SLAGA Board Meeting Minutes
March 6, 2015
6pm Panera
Meeting called to order: 6:20pm
Attendance: Kathy DeWitt, Pete Shaw, Tony Colter, Dave DeWitt, Laura Million, Wendy Neil, guest Pam Mueller
The February 2nd, 2015 Board Meeting Minutes were read and the following correction was made: Tony Colter will teach the Cache Publishing Class. A motion to approve the February 2, 2015 SLAGA Board Meeting Minutes with the above correction was made by Kathy DeWitt and seconded by Pete Shaw. Board unanimously approved the minutes.
Treasurer’s Report from February 2015 was read. A motion to approve the Treasurer’s Reports was made by Tony Colter and seconded by Kathy DeWitt. The Board unanimously approved the February 2015 Treasurer’s Reports.
Old Business
Website: Dave DeWitt added web pages for Classes, Guess the Cache, SLAGA Road Trips, and Pictures. He asked that we send him pictures to add. Laura Million asked for a page for Scouts to promote what we provide for Boy and Girl Scout Geocaching badges.
There is currently an issue with upgrading membership. When a member upgrades their membership, the original reoccurring payment in PayPal is not cancelled. Dave will keep track of people that upgrade and cancel their previous PayPal payment.
The SLAGA User List has been updated and all SLAGA Premium members can access member’s profile information.
Dave DeWitt mentioned that there was a paid feature on our website that would enhance the photo gallery. It would add the ability for users to add comments and link the photos to articles within the website. The cost would be $69 + tax. Pete Shaw motioned that we should purchase this add-on for the website. Tony Colter seconded the motion. The Board unanimously approved the purchase.
Cafepress: Laura will check the SLAGA Cafepress sight for the current logo and will update new merchandise with the SLAGA logo.
SLAGA Road Trips: Kathy DeWitt has created stamps for teams to sign logs for SLAGA Road Trips. She has plans ready to publish for the Evansville trip in May. Jim Greene (Strider) wants to plan a day trip to Queeny Park for new cachers. Tom Whelan (Trec2) wants to plan a power trail trip to Oklahoma.
Newsletter: Laura needs all the articles for the Spring newsletter by Monday, March 9th.
Events:
CITO:
All four CITOs are published:
Saturday 4-25, 10am – Noon, Missouri Bottoms, hosted by Lena Dowers (brantole).
Saturday 4-25, (2pm – 5pm), Lower Meramec MO Park (I-55 & Meramec river), hosted by Laura McCleod (Korriaan).
Sunday 4-26, 9am – 11am, Willoughby Heritage Farms, hosted by Wendy Neil.
Sunday 4-26, (1pm – 3pm), Highland IL Parks, hosted by Laura Million (2_cats).
Wendy and Laura will organize a location for lunch between Sunday events.
Spring Picnic Quail Ridge Park: May 16, 2015 - The cache page is published. Pete needs someone to BBQ. He has a volunteer section on the cache page. Dave DeWitt will run the Travel Bug race. Wendy will purchase more travel bugs to sell at the event.
Summer Picnic: Sunday,July 12th, 2015, 1:30pm – 4pm at Willoughby Heritage Farms in Collinsville IL. There is no cost to SLAGA to rent this site. Wendy will sign the paperwork soon.
Fall Picnic: Ed (N0WNV) has stated that he still wants to host the Fall Picnic but has not contacted SLAGA with any details. Kathy will contact Ed about getting the pavilion reserved.
Class Schedule:
Publishing Caches – April 11, 2015 9am –Noon at St. Louis Library, Carpenter Branch, led by Tony Colter
Wherigo Class – Forest-Ghost cancelled the Wherigo class but will reschedule it at a later time.
Geocaching 101 & 201 –May 30, 2015 at Columbia Bottoms. Geocaching 101 will be held from 10am – Noon and Geocaching 201 will be held from 1:30pm – 3:30pm. Led by Lena Dowers (brantole)
Milestones: A discussion was held about what to give geocachers that have reached milestones over 10,000. It was suggested that at the 25,000 milestone, the cacher be given a choice of gifts such as a walking stick, jacket, duffle bag, etc.
Bylaws: The question was raised with the new Board terms, what would happen if the President vacates the office within the first year of the two year term. The Board decided that the Vice President with the most seniority becomes president and a new Vice President is appointed.
MOGA – SLAGA purchased swag for the kids’ caches and it has been taken to MOGA. Wendy will purchase more. SLAGA will keep any kids’ sway that MOGA does not use.
New Business
Bills – Kathy will pay the Post Office box bill and the Premium membership account at Geocaching.com.
SLAGA Business Cards – Wendy will price the cost of business cards. These cards are for SLAGA members to hand out and place in geocaches as a way to advertise the organization.
Square for Credit Card Processing for Mobile Devices – the board approved the purchase three Square credit card readers for credit card processing for SLAGA. Square charges $.50 for every $10 we spend. This is cheaper than the PayPal card swipe.
Domain Registration – SLAGA is maintaining the geostl.org domain name for one year to ensure that everything has transferred to slaga.org.
Adjourned: 8:35pm
Next Meeting: April 6, 2015, 6pm at Panera’s, South Grand, St. Louis.