February 2015 SLAGA Board Meeting Minutes
February 2, 2015
6pm Panera

Meeting called to order: 6:15pm

Attendance: Kathy Dewitt, Pete Shaw, Tony Colter, Dave Dewitt, Laura Million, Wendy Neil

The January 5, 2015 Board Meeting Minutes were read and the following correction was made: Tony Colter will teach the Cache Publishing Class. A motion to approve January 5, 2015 Board Meeting Minutes with the above correction was made by Tony Colter and seconded by Pete Shaw. Board unanimously approved the minutes.

Treasurer's Reports from December 2014 and January 2015 were read. A motion to approve both Treasurer's Reports was made by Pete Shaw and seconded by Tony Colter. The Board unanimously approved the December 2014 and January 2015 Treasurer's Reports.

Old Business

• Website: Website is live. Pete Shaw requested a page for the SLAGA Road Trips and a Calendar to list upcoming events. Dave Dewitt will create those.
• SLAGA Credit card: The credit card account is closed and $75 from that account was deposited to SLAGA's account.
• SLAGA T-shirts: We will keep selling SLAGA T-shirts.
• Brochure: Tabled.
• SLAGA Road Trips: Kathy Dewitt is organizing a trip to Evansville IN for the weekend of May 1st, 2015. Pete Shaw will promote the SLAGA Road trips more.
• Events:
  • 2-1-15 Winter Pot Luck : The Winter Potluck went off well. It was a good turnout considering the venue and date change. Some discussion was held on the possibility of holding the event at the same location next year.
  • Pi Event: 3-14-15 at Eckert's in Bellville IL. Sarah asked SLAGA to pay for some Pi t-shirts to use as giveaways. SLAGA Board agreed to donate 2 coins or $25 gift certificate in lieu of the t-shirts. Tony motioned to donate 2 Pi Coins or $25 gift certificate. Wendy seconded the motion. The board unanimously approved the motion.
  • CITO:
    • Saturday 4-25, 10am – Noon, Missouri Bottoms, hosted by Lena Dowers (Brantole)
    • Saturday 4-25, (time TBA), Lower Meramec MO Park (I-55 & Meramec river), Hosted by Laura McCleod (Korriaan)
    • Sunday 4-26, 9am – 11am, Willoughby Heritage Farms, Hosted by Wendy Neil
    • Sunday 4-26, (Time TBA), Highland IL Parks, hosted by Laura Million (2_cats More details will follow.
  • 5-16-15 Spring Picnic Quail Ridge Park: Pete Shaw asked that this be put on the calendar on the SLAGA website. Pete will put out caches and create the cache pages for the event. SLAGA will provide the hotdogs, hamburgers, and buns. Premium members pay $5; basic members pay $7; all kids 3 years old – 12 years old pay $3. Kids under 3 are free. Nominations for officers will be announced.
  • Summer Picnic: Sunday, July 12th, 2015, 1:30pm – 4pm at Willoughby Heritage Farms in Collinsville IL. This will be a get-together event, no cost, no games, no awards, and people will bring their own food and chairs. Wendy Neil will bring extra tables. Willoughby Farms has a small grill but others may bring grills if desired.
  • Fall Picnic: Ed (N0WNV) offered to host the Fall Picnic at Cuivre River State Park. No date has been set. Ed will be asked to scout out a pavilion that is large enough to hold about 100 people.
  • 10-24-15 Halloween Bash: TheMadChef will organize this in Kirkwood park
• SLAGA Challenges: Fizzy: has been published.
• Class Schedule:
  • Publishing Caches – Tony Colter will teach it tentatively April 11. No location chosen yet.
  • Wherigo Class – Forest-Ghost agreed to teach a Wherigo class. Date and location TBA. Geocaching 101 –Lena Dowers will teach it on May 30th at Columbia Bottoms.
• Scout flyers: Tabled
• Milestones: Pete has several milestone coins for people that have not come to events. Some of the coins can be hand delivered. Those that cannot will be mailed. Tony made a motion to mail the coins and Wendy seconded the motion. The Board unanimously approved the motion.
• Newsletter: The Winter newsletter went out to membership before the Winter Potluck. The next newsletter will be delivered on March 16. Laura has asked for all material for the newsletter to be emailed to her no later than March 9th.

New Business

• Officer's Terms: The board discussed several items related to SLAGA Officers terms.
  • Appointment of a new position for Caching Director to organize caching trips. This new position will be appointed for the next board.
  • The extension of officers terms from 1 year to 2 years. It was felt that a one year term is not enough time to learn the office. A two year term is common in many organizations.
  • Staggering the election of officers. It was felt that staggering the election of the officers will guarantee that the SLAGA board will always include some experienced members.
    • President, one Vice-President, Treasurer will be elected in the even years beginning with the 2016 election.
    • One Vice-President and Secretary will be elected on the odd years beginning with the 2017 election.
    • 2015 Election: All Officers will continue with 1 year term.
    • 2016 Election: President, one Vice-President, and Treasurer will be elected to 2-year term. One Vice-President and Secretary will be elected to 1 year.
    • 2017 Election: One Vice-President and Secretary will be elected to 2 year term.
    • 2018 Election: President, one Vice-President, Treasurer will be elected to 2-year term.
• MOGA: MOGA requested SLAGA's help with the Raffle items, swag for kid's caches, paper towel rolls, and more volunteers. Wendy will purchase the kids swag items and deliver them to MOGA. Any swag remaining after MOGA will be returned to SLAGA. An email blast will be sent out asking SLAGA members for volunteers and paper towel rolls.
• SLAGA Facebook page: Shirley Derr announced at the Winter Potluck that she was making the SLAGA Facebook page "private" due to inappropriate postings. Private means that anyone can see the page, but only "approved" members can post.

Adjourned: 8:27pm

Next Meeting: March 2, 2015, 6pm at Panera's, South Grand, St. Louis.