SLAGA Board Meeting Minutes
Meeting date: February 3, 2014
Present: Michael Allison, Kim Balek, Sylvia Titgemeyer, Tony Colter, David DeWitt, Elonka Dunin and Kathy DeWitt
Treasurer’s report was accepted as presented.
Minutes were accepted as presented
Old Business
· Basecamp: Cost of $20 per month. Voted to terminate the service.
· 12/5/13 Christmas Party event: Successful event.
· Winter Pot Luck: Another successful event. Fun was had by all. Smaller venue but, worked out well. Bridget Griffin offered to host next year.
· New Year’s Day Hike: Breakfast and hike went well.
· Milestones: Have had very good luck ordering thru Coins and Pins. They have always been very helpful. Michael did a great job getting them all the milestones together. We do need to get one milestone remade.
· GPS: Have had no luck getting assistance from Garmin to get a deal on the GPS’s. Some discussion was made on the type to get. It was decided to get the Garmin 450’s. He will order 10 of them. With a budget of $2000
· Website: We spent some time going over different areas of the web site. Was a good learning session. We will continue working on learning more of the website.
New Business
· Meet-up: Elonka has been running this for the past 1 ½ years. She asked us to take it over. There are approx. 140 people on the meet-up group. We did recognize a lot of the members. Elonka did say that the site does push dates for events. Geocaching.com also sends out e-mails for events. The cost is $144 per year. We don’t feel that it is a wise expense for us. Voted to reimburse Elonka for the past 1 ½ years of fees. Kim will get with Elonka to get receipts and issue a check.
· Wendee resignation: She told the board at the Winter Pot Luck that she is resigning. A formal resignation letter was to follow. She was unable to attend tonight’s meeting. . Per the SLAGA by-laws Michael and Tony will share the president’s duties, Kathy will touch base with Wendee to get the SLAGA items that she still has and any info that we might need. Will need to change all the e-mail that goes to SLAGA officers. Need to also look at changing the outbound e-mails for membership expiration and renewal.
· Newsletter: Will do a quarterly newsletter that will be done before each of SLAGA’s major events. We have appointed Sylvia Titgemeyer as editor. David DeWitt will do the e-mailings. Need to get the mail chimp info from Wendee.
· E-mail to SLAGA officers: Kathy will answer all the e-mails addressed to SLAGA officers. If she needs assistance, will ask one of the other officers/advisors.
· Municipal Library: Tony is working with them. There event is in May and more info to follow.
· Checking account: We need to have a second person with a credit/debit card. Kathy will be added to the checking account. Kim and Kathy will go to the bank and get her added.
· Woodstock: We are asked to do a meet and greet. Will need to get coordinates from Bridget and Mike. We will need to get the cache page set up. Need to get the SLAGA geocaching log in info. Also was asked to help find someone to possibly host or co-host the CITO event. Tony will reach out to possibly Major 134 or rainman
· Spring Picnic: Kim will check on getting a venue and see what dates are available.
· Cito events: April 26th and 27th. Would like to do multiple locations again. Need to reach out to last year’s event host and see if we can get them to host again. Will check into doing t-shirts again. Should still have more shirts left from last year. Michael will reach out to last year’s host.
· Q&A’s: Geocaching 101. Kim will check into the University City Library.
· PI event: 3-14-14 Tony will check into doing an event.
· Family Camp Exp: 9-27-14 educational training. Tony is working with them.
· Thank you letter: Kathy will send a thank you letter to Kirkwood Park for all their continued support. They also have asked us to put more caches in the parks.
Meeting Adjourned
The next meeting will be March 3rd at 6 PM. At the home of Michael Allison. If you want to attend, please contact one of the officers as seating is limited.