SLAGA Board Meeting Minutes

Meeting date: September 26, 2012

Present: Tom Wolpert, Nathan Rover, Mike Henthorn, Jim Nelson, Jim Greene, Rich Sheffold, Wendee Scott-Dells, Michael Allison, Kathy DeWitt, Dave DeWitt, Sarah Chisholm, John Elfrank, Laurie Elfrank.

The treasurer’s report was read and accepted.

The board certified the election results. New board members are Wendee Scott-Dells (president), Michael Allison (vice-president), and Kathy DeWitt (secretary). The board wishes to thank outgoing board members for their service.

Old Business

· Fall Picnic: The board authorized John Elfrank to spend the remaining, previously allocated prize money on gift cards from Target, WalMart or a similar discount retailer. Milestone awards are ready for presentation.

· Washington State Park: We desperately need volunteers for this event. Wendee Scott-Dells is coordinating the event.

· Business cards: Jim Greene is waiting on a quote before deciding on quantity.

· Web site: Mike Griffin has not had time to update the obsolete Community Builder modules. The trigger for sending membership renewal notices is still manual.

New Business

· Libby Morehead is unable to cover the MoAHPERD convention in November. Since we have no other volunteers, Libby contacted the organizers to withdraw. Libby had not yet made a hotel reservation, so no money is owed.

· SLAGA will sponsor Sarah Chisholm’s 12/12/12 multi-event and SLAGA Christmas Party. There will be an event coin. SLAGA will front the money for the coin order and will keep the proceeds. No charge for the room at the venue, but there is a $10/person minimum order. In the unlikely event that there is a shortfall, SLAGA will cover it.

· The board discussed resurrecting “The Best of SLAGA” in some form. Action was tabled.

· The city of Wildwood now has an official geocaching policy. It requires adherence to Groundspeak policies and prior notification of placement. The Parks Department may ask for removal if there is a problem with the location. E-mail the Superintendent of Parks and Recreation, Gary Crews, at This email address is being protected from spambots. You need JavaScript enabled to view it., call him at 636-458-0440 x126, FAX to 636-458-6969, or snail-mail to 183 Plaza Drive, Wildwood, MO 63040. Thanks to Terri Nealon (TerriBikes) for pursuing this with the city.

· Justin Hirsch, SLAGA’s official contact at St. Louis County Parks, has retired. Jim Greene reported that the new official contact is Ranger Mary Cranor (Stranger Ranger).

· John Elfrank reported that the coordinator for the Nestle Purina PetCare employee health fair declined his offer to participate. Between the time they invited us and the time we responded, they filled the slot.

· Kat Wheeling of Wheelinb is hosting a CITO on October 6. SLAGA will provide paper products and condiments (left over from the picnic). The event is on the SLAGA calendar.

· Susie Nelson has material for the next newsletter. There is also a pending request from WalkThisWayWalkThisWay to post a video of his cache container creation process on the SLAGA web site.

· Wendee Scott-Dells reported that Mike Griffin would like us to find a new webmaster. The incoming board will solicit a volunteer. There was also discussion of replacing the content management system and revamping the web site in general.

· Old and new board members discussed the transition process at length. The discussion included upcoming events to which SLAGA is already committed, milestone awards recordkeeping and processing, classes in cooperation with St. Louis County Parks, and SLAGA Q&A sessions. There is also a list of immediate action items having to do with SLAGA banking, e-mail forwarders and other administrative details on the SLAGA web site, etc.

The next meeting has not been scheduled. If you want to attend, please contact one of the officers.