Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jim Greene, Laurie Elfrank
Guest Presenter(s): Membership Administrator, Jack Anderson; Mariel Leggett
Invited Guests: Shirley Derr, Dave Leggett

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.



AGENDA ITEM: OLD BUSINESS - SLAGA Geocoins
Presenter: Sarah Chisholm
Discussion: Sarah was unable to attend, but she updated the officers by email prior to the meeting. Coin samples should be received by Dec. 8.
Conclusions: Officers will need to meet to review sample coins as soon as they are available.

Action Item: Schedule meeting to review geocoin samples.
Person Responsible: John Elfrank, Deadline: As soon as Sarah receives samples.

AGENDA ITEM: OLD BUSINESS - Training Classes for Premium Members
Presenter: John Elfrank
Discussion: Officers reviewed and approved all training class dates. Class locations were discussed. Topics are yet to be decided. Conclusions: The location for all St. Louis County classes is the St. Louis County Library, Oak Bend Branch, 842 S Holmes Ave., Saint Louis, MO 63122. Jim has paid for all library room reservations and will find out when 2010 dates can be reserved at St. Louis County libraries. The location for the St. Charles County classes will be confirmed with Mike Henthorn, who provided a conference room for the last St. Charles County class.

Action Item: Confirm St. Charles County class locations.
Person Responsible: Laurie Elfrank, Deadline: One week.

Action Item: Add training classes to SLAGA calendar.
Person Responsible: Mark Derr, Deadline: Two weeks.

Action Item: Find out when 2010 training classes can be reserved with St. Louis County libraries.
Person Responsible: Jim Greene, Deadline: Six months.

AGENDA ITEM: OLD BUSINESS - Milestone Awards for Premium Members
Presenter: Jack Anderson
Discussion: Jack presented a list of premium members eligible to receive milestone awards at the Winter Potluck, a sample congratulatory email to be sent to eligible members, and a printout of the milestone pins and coins to be presented. Laurie Elfrank also brought samples of the pins that had been purchased. A 10,000-find award was discussed.
Conclusions: Jack will begin sending congratulatory emails to award recipients immediately. Going forward, Jack will send eligible members an email shortly after they reach their milestone as determined by geocaching.com. He will also keep a spreadsheet on which members have picked up their awards. Coin/pin sets are out of stock, but should be available by the end of the week. Laurie will check to see if they come with plastic protectors. Gift boxes will be purchased for the 5000-find sets, and velour pouches will be purchased for the 1000-find sets. An appropriate 10,000-find award will be discussed at a later date.

Action Item: Send congratulatory email to award recipients.
Person Responsible: Jack Anderson, Deadline: ASAP, and then as needed.

Action Item: Order 1000-find and 5000-find sets, gift boxes, and velour pouches.
Person Responsible: Laurie Elfrank, Deadline: 2 Weeks.

AGENDA ITEM: OLD BUSINESS - Geocaching Informational Displays
Presenter: Mariel Leggett
Discussion: Mariel brought posters which she had designed and purchased with Board approval. John Elfrank confirmed that the library displaycase reservation at the Tesson Ferry Branch has been rescheduled for August 2009. Jim Greene said that the displaycase at Oak Bend has no dates available in 2009.
Conclusions: All the officers were very pleased with the posters and thought they would work well in a library displaycase or displayed at the SLAGA booth. Mark Derr took two of the posters for use in the library displaycase. He will organize the items for the display but will be unavailable Aug. 1 to set it up at the library. Jack Anderson and John Elfrank said that they might be available. John took two posters to keep as originals from which to make copies. These will be used in the SLAGA booth at upcoming public events and at the Queeny Park Community Center.

Action Item: Arrange for someone to take display items and set up library display.
Person Responsible: Mark Derr, Deadline: August 1, 2009

Action Item: Add posters to inventory list.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: OLD BUSINESS - "Best Of" Awards
Presenter: Andrew Senger
Discussion: Andrew was unable to attend, but updated the officers by email.
Conclusions: Andrew received votes from 30 members.

Action Item: Discuss the future of the "Best Of" Awards with Andrew.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

AGENDA ITEM: OLD BUSINESS - Spring Picnic
Presenter: John Elfrank
Discussion: Arlene Jones has volunteered to host the 2009 Spring Picnic. Laurie Elfrank volunteered to help her obtain corporate donations for the picnic.
Conclusions: The officers will offer assistance as picnic details become available.

Action Item: Send "Hosting a SLAGA Event" document, inventory list, and tax-exempt letter to Arlene.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - SLAGA T-Shirts
Presenter: John Elfrank
Discussion: Selling SLAGA t-shirts at events.
Conclusions: SLAGA can buy t-shirts in bulk from Cafe Press at a discount and pass the discount along to premium members when shirts are purchased at an event. An order of no more than 20 t-shirts should be purchased. Jack Anderson suggested putting the artwork from the SLAGA geocoin on a t-shirt. If shirts sell well, we could look into doing special event shirts on a pre-order basis.

Action Item: Choose a version of the artwork from the SLAGA geocoin that may reproduce well on a t-shirt and ask Laura Million to upload it to Cafe Press for use on SLAGA merchandise.
Person Responsible: Jim Greene, Deadline: 2 Weeks

Action Item: Purchase a bulk order of no more than 20 t-shirts from Cafe Press.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Website Disclaimer
Presenter: John Elfrank
Discussion: A new SLAGA member had confused their SLAGA premium membership with their geocaching.com premium membership. Jim Greene explained to them that premium SLAGA membership has nothing to do with premium membership with geocaching.com. Jack Anderson said that there are checks in place to notify new SLAGA members that they need to set up a geocaching.com account if they haven't already done so. Jim suggested that a disclaimer be added to the SLAGA website stating that SLAGA membership in no way constitutes membership with geocaching.com.
Conclusions: Shirley Derr was in attendance, and offered to write a short disclaimer for the website.

Action Item: Write a disclaimer for the SLAGA website.
Person Responsible: Shirley Derr, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Membership Dues
Presenter: John Elfrank
Discussion: Premium memberships expire Feb. 1, 2009. Officers approved the membership dues and premium-member benefits.
Conclusions: Inform SLAGA members of 2009 premium membership dues and benefits.

Action Item: Send email blast to SLAGA membership.
Person Responsible: John Elfrank, Deadline: ASAP