Details

Published: February 26 2010

Last Updated: February 26 2010

Hits: 1233

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jeff Weymouth, Jim Greene, Laurie Elfrank
Guest Presenter(s): Rich Sheffold - Advisor
Invited Guests: Shirley Derr

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.

AGENDA ITEM: OLD BUSINESS - Library Display
Presenter: Mark Derr
Discussion: The officers brought items for the library display and gave them to Mark Derr.

Action Item: Let officers know if any additional items are needed for the display.
Person Responsible: Mark Derr, Deadline: Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - Equipment Trailer
Presenter: John Elfrank
Discussion: Mike Henthorn's client has not given him an answer on whether the trailer on Mike's lot is for sale. John Elfrank priced a new 10x6 trailer and also brought pictures to the meeting of a used trailer in good shape with new tires and a plywood interior, which the new trailer does not have.
Conclusions: The officers approved the purchase of the used trailer that John found as long as the title is clear. The trailer has more than enough room for all SLAGA and MOGA equipment and supplies, as well as any tables, chairs, or First Aid equipment that SLAGA or MOGA might purchase in the future. Adhesive from old decals will need to be removed from the exterior of the trailer.

Action Item: Find out how to transfer title to SLAGA.
Person Responsible: Jim Greene, Deadline: ASAP.


Action Item: Purchase used trailer and have title transferred to SLAGA.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

Action Item: Get estimates for removing adhesive, painting the trailer, and adding SLAGA decals.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - Summer Picnic
Presenter: John Elfrank
Discussion: New date for the Summer Picnic is on the SLAGA calendar. Picnic inventory items have been updated.
Conclusions: No further actions required at this time.


AGENDA ITEM: OLD BUSINESS - Busch Wildlife Expo
Presenter: Jim Greene
Discussion: Jim requested the same spot as last year for the SLAGA booth. At least 10-12 volunteers are needed for this event. SLAGA will provide cold sandwiches and drinks for volunteers. Inventory items needed include the pop-up canopy, SLAGA banners, Garmin Etrexes, temporary caches and swag. It was noted that no new members have joined as a direct result of this event in the past.
Conclusions: The benefits to SLAGA from participation in this event will be reviewed at a later date.

Action Item: Ask for volunteers for this event in the next email blast.
Person Responsible: John Elfrank, Deadline: ASAP.


AGENDA ITEM: OLD BUSINESS - Fall Picnic
Presenter: John Elfrank
Discussion: Mark and Shirley Derr have offered to host the Fall Picnic if no one else volunteers. As of today, the officers have not been contacted by any members interested in the hosting the event.
Conclusions: Mark and Shirley will choose a location and a date for the picnic.

Action Item: Announce Fall Picnic hosts in next email blast.
Person Responsible: John Elfrank, Deadline: ASAP.


AGENDA ITEM: OLD BUSINESS - SLAGA Geocoin Icon
Presenter: Jim Greene
Discussion: Jim has created the artwork for the SLAGA geocoin icon. It is based on the current SLAGA logo.
Conclusions: The artwork should be submitted to Groundspeak. The cost of having an icon has already been paid when the SLAGA geocoins were first purchased.

Action Item: Submit SLAGA geocoin icon to Groundspeak.
Person Responsible: Jim Greene, Deadline: Next Board Meeting.


AGENDA ITEM: NEW BUSINESS - St. Francois State Park CITO
Presenter: John Elfrank
Discussion: Jamie Hubert at St. Francois State Park has contacted SLAGA about helping with a CITO event there on August 29, 2009. She also requested that we hold a Geocaching 101 class as part of the event.
Conclusions: SLAGA will help with the CITO event and provide 2 t-shirts as prizes. Since most of the officers are out of town the weekend of this event, we will not be able to commit to a Geocaching 101 class. SLAGA will offer to provide geocaching brochures, and will publicize the event to its members and by contacting cachers in the SE Missouri area.

Action Item: Offer to help with CITO portion of the event.
Person Responsible: Laurie Elfrank, Deadline: ASAP.


AGENDA ITEM: NEW BUSINESS - Richmond Heights Geocaching Class
Presenter: John Elfrank
Discussion: Kate Whaley from the Richmond Heights Parks and Recreation Dept. has contacted SLAGA about helping with a Geocaching 101 class at The Heights Community Center.
Conclusions: SLAGA will offer to have Kate sit in on an already-scheduled SLAGA class. We can also see if any local SLAGA members will volunteer to help.

Action Item: Offer to have Kate sit in on a SLAGA class in order to help her plan her own class.
Person Responsible: Laurie Elfrank, Deadline: ASAP.


AGENDA ITEM: NEW BUSINESS - SLAGA History Document
Presenter: John Elfrank
Discussion: The new SLAGA History document has been published on the SLAGA website. Who is going to be responsible for updating the document each year?
Conclusions: Unless someone volunteers to update the document each year, this should become the responsiblity of one of the officer positions.

Action Item: Ask for volunteers willing to update the History document. Also ask for any information that members would like to be considered for inclusion in the document.
Person Responsible: Laurie Elfrank, Deadline: ASAP.


AGENDA ITEM: NEW BUSINESS - SLAGA Booth at St. Louis County Parks Event
Presenter: Rich Sheffold
Discussion: Eric at Queeny Park contacted Rich about possibly setting up a booth at an upcoming event along Manchester Road.
Conclusions: Since this is the same day that SLAGA has a Geocaching 101 class scheduled, Rich told him we did not have enough people to man a booth for another event.


AGENDA ITEM: NEW BUSINESS - Park Palooza
Presenter: Rich Sheffold
Discussion: Park Palooza is scheduled for September 12-13 at the Arch Grounds again this year. This is the same day as SLAGA's Complete GPS Course at Queeny Park.
Conclusions: We should be able to find enough volunteers for both events. We need 3-4 people at the GPS class, and about 5 people at Park Palooza each day. If geocoins are displayed at the booth, they should be kept in some sort of display separate from give-away items.

Action Item: Recruit volunteers for Sept. 12-13 events.
Person Responsible: All officers, Deadline: Sept. Board Meeting




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Details

Published: February 26 2010

Last Updated: February 26 2010

Hits: 1422

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jim Greene, Laurie Elfrank
Guest Presenter(s): Steve Bromley, Sarah Chisholm
Invited Guests: Rich Sheffold - Advisor, Shirley Derr

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.

AGENDA ITEM: OLD BUSINESS - Summer Picnic
Presenter: Steve Bromley
Discussion: Due to conflicts with other geocaching events, the date of the Summer Picnic has been changed to July 11. SLAGA will provide charcoal, plates, and utensils.
Conclusions: The Busch Wildlife Expo event and Geobash should be added to the SLAGA calendar.

Action Item: Take inventory of picnic supplies.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting.


AGENDA ITEM: OLD BUSINESS - Officer Nominations and Voting Procedures
Presenter: John Elfrank
Discussion: In compliance with SLAGA bylaws, nominations will be taken until June 30.
Conclusions: An email blast calling for officer nominations should go out to all members. It should be separate from the monthly email blast. A reminder to submit nominations should be included in the May and June email blasts.

Action Item: Send email blast calling for officer nominations.
Person Responsible: Laurie Elfrank, Deadline: ASAP.


AGENDA ITEM: OLD BUSINESS - Equipment Trailer Update
Presenter: John Elfrank
Discussion: John asked Mike Henthorn to get back to him by mid-June on whether the owner of the used equipment trailer on Mike's lot is willing to sell.
Conclusions: If the trailer is not for sale, John will start getting prices from dealers at that time.


AGENDA ITEM: OLD BUSINESS - Informational Posters
Presenter: John Elfrank
Discussion: Mike Griffin checked with Busch Wildlife to see if the SLAGA posters could be displayed there. He was turned down, because there are so many groups that want to put up displays there. Rich said that the informational posters at Queeny and Suson have been updated with the dates of the fall GPS and Geocaching 101 classes.


AGENDA ITEM: OLD BUSINESS - August Library Display
Presenter: Mark Derr
Discussion: Mark and Shirley provided the dimensions and a proposed layout of how the display at the Tesson Branch library will be set up.
Conclusions: The officers made suggestions, and Mark asked them to bring items such as cache containers, trackable items, and swag to the next Board Meeting so that they can be included in the display.

Action Item: Bring items for the library display to the next Board Meeting.
Person Responsible: All Officers, Deadline: Next Board Meeting.



AGENDA ITEM: NEW BUSINESS - MOGA Treasurer
Presenter: John Elfrank
Discussion: Going forward, the Midwest Outdoor Geocaching Adventure (MOGA) will be the responsiblity of SLAGA. Steve Bromley has accepted the position of MOGA Treasurer. Steve has set up Paypal and Gmail accounts for MOGA. Steve will also learn how to make changes to the MOGA website.
Conclusions: The officers agreed that, instead of making a donation to MOGA, it would be appropriate to provide the MOGA treasury with some start-up funds, which would be repaid to SLAGA at a later date. Steve should set up a checking account as soon as possible, and a fax line shortly before the beginning of registration.


AGENDA ITEM: NEW BUSINESS - WOW Event
Presenter: John Elfrank
Discussion: According to the WOW Event booklet, the Army Corps of Engineers is presenting a Geocaching 101 class at the event.
Conclusions: There is no need for SLAGA to participate, unless we are contacted to help with the class. No information is available yet on whether Park Palooza will be held again this year.


AGENDA ITEM: NEW BUSINESS - Busch Wildlife Expo
Presenter: John Elfrank
Discussion: The Busch Wildlife Expo is July 25, and Jim Greene has responded that SLAGA will participate. SLAGA is setting up a booth and several temporary caches, and will walk visitors through how to go caching.
Conclusions: Volunteers are needed to man the booth and take visitors on geocaching demonstrations.

Action Item: Recruit volunteers to help with Busch Wildlife Expo.
Person Responsible: All Officers, Deadline: Next Board Meeting.


AGENDA ITEM: NEW BUSINESS - Fall Picnic
Presenter: John Elfrank
Discussion: No one has volunteered yet to host the Fall Picnic.
Conclusions: Ask for picnic hosts in the May email blast.

Action Item: Ask for Fall Picnic hosts in the May email blast.
Person Responsible: John Elfrank, Deadline: ASAP.


AGENDA ITEM: NEW BUSINESS - 09/09/09 Event
Presenter: Sarah Chisholm
Discussion: Sarah said that geocaching groups around the country are planning 09/09/09 events and are minting geocoins for the event. Each group will have a coin with a different color and metal. She suggested that SLAGA purchase 50 geocoins.
Conclusions: Sarah will provide a final cost and a sample of what the coins will look like. The officers will need to consider what other purchases will need to be made this year before making a decision.




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Details

Published: February 26 2010

Last Updated: February 26 2010

Hits: 1216

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jeff Weymouth, Jim Greene, Laurie Elfrank
Guest Presenter(s): Rich Sheffold - Advisor, Steve Bromley, Jack Anderson
Invited Guests: Shirley Derr, Sarah Chisholm

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.



AGENDA ITEM: OLD BUSINESS - MOGA 2009
Presenter: John Elfrank
Discussion: SLAGA received a plaque in gratitude for donating money and personnel to this year's MOGA event. About 20 SLAGA geocoins were sold at the event.
Conclusions: SLAGA's plaque could be included in the library displaycase this summer. SLAGA geocoins will be made available for sale at next year's MOGA if more are minted. Participants need to be surveyed to get feedback on what they liked and didn't like this year.

Action Item: Contact Mike Griffin to see if he is going to send out a survey to get MOGA feedback.
Person Responsible: Laurie Elfrank, Deadline: ASAP.

AGENDA ITEM: OLD BUSINESS - GPS 101 and Geocaching 101 Classes at Queeny Park
Presenter: Rich Sheffold
Discussion: The GPS 101 class was attended by 18 people. We also have 18 RSVPs for the Geocaching 101 class. An Art Fair is being held in the same building as the class.
Conclusions: One more cache needs to be placed, and a tag needs to be made for a multicache before this Saturday's class. The Geocaching 101 slideshow needs to be updated. Rich Sheffold, Jim Greene, John and Laurie Elfrank, and Jack Anderson will assist with the class. Mark and Shirley Derr, and Dave Spruell also indicated that they will be there to help.

Action Item: Update Geocaching 101 slideshow, and make copies of handouts.
Person Responsible: Laurie Elfrank, Deadline: April 4.

Action Item: Place additional cache and the tag for the multicache. Print lists of waypoints for attendees.
Person Responsible: Jim Greene, Deadline: April 4.

AGENDA ITEM: OLD BUSINESS - Spring Picnic
Presenter: John Elfrank
Discussion: The cutoff date for milestone award recipients is April 6. All officer nominations will begin at the picnic. Electronic nominations will be accepted. There are still several picnic jobs that need to be filled by volunteers.
Conclusions: SLAGA needs to purchase the meat for the picnic, including some chicken and some veggie dogs. Arlene should be asked if more caches need to be placed for the picnic. A whiteboard will be set up at the picnic for members to list their names to indicate their interest in running for an office. Slips will be handed out at the registration table. When SLAGA members get closer to their 10,000-find milestones, a special recognition award should be discussed.

Action Item: Purchase meat for picnic.
Person Responsible: John Elfrank, Deadline: April 18.

Action Item: Ask Arlene if she needs more caches placed for the picnic.
Person Responsible: John Elfrank, Deadline: ASAP.

Action Item: Provide finalized list of milestone award recipients.
Person Responsible: Jack Anderson, Deadline: April 7.

Action Item: Order milestone awards.
Person Responsible: Laurie Elfrank, Deadline: April 7.

Action Item: Ask for picnic volunteers in an email blast to SLAGA members.
Person Responsible: John Elfrank, Deadline: ASAP.

AGENDA ITEM: OLD BUSINESS - Equipment Trailer Update
Presenter: John Elfrank
Discussion: John checked on prices of used trailers and the price of renting a storage unit. Mike Henthorn is contacting the owner of a used trailer to see if he is interested in selling or donating it.
Conclusions: If the owner of the used trailer is interested in selling it at a low cost or donating it, SLAGA should make the purchase. Jim Greene checked on insurance, and a trailer would be covered under the auto insurance of whoever is hauling it. Theft and damage insurance would run about $100 per year.

Action Item: Check with Mike Henthorn about used trailer
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

AGENDA ITEM: OLD BUSINESS - Informational Posters
Presenter: Jim Greene
Discussion: Jim will bring the framed posters to the CITO event on April 11 and ask Mike Griffin if he knows of a location at Busch Wildlife where they could be displayed.

Action Item: Bring framed posters to CITO event.
Person Responsible: Jim Greene, Deadline: April 11.

AGENDA ITEM: OLD BUSINESS - August Library Display
Presenter: Mark Derr
Discussion: Mark is working on a list of items he wants to have in the library display. Shirley Derr will get measurements of the displaycase.

Action Item: Give officers a list of items needed for the display.
Person Responsible: Mark Derr, Deadline: July 1.

AGENDA ITEM: NEW BUSINESS - Summer Picnic
Presenter: Steve Bromley
Discussion: Steve has reserved a large pavilion in Columbia, IL, for the Summer Picnic. He is considering some type of road rally where participants would be challenged to travel the shortest distance between waypoints.
Conclusions: Set aside one SLAGA geocoin to be used as a prize. SLAGA will provide charcoal and utensils.

Action Item: Hold one SLAGA geocoin to be given away at the Summer Picnic.
Person Responsible: Jim Greene, Deadline: ASAP.

AGENDA ITEM: NEW BUSINESS - Next Premium-Member Training Classes
Presenter: John Elfrank
Discussion: The next training classes will be held April 29 (St. Louis) and May 18 (St. Charles). Conclusions: John will talk about GSAK 101 and Pocket Queries at both locations.

Action Item: Announce training class topics in an email blast to SLAGA members.
Person Responsible: John Elfrank, Deadline: ASAP.

AGENDA ITEM: NEW BUSINESS - SLAGA CITO Event
Presenter: John Elfrank
Discussion: SLAGA will provide breakfast food and coffee.

Action Item: Pick up breakfast food and coffee for the event.
Person Responsible: John Elfrank, Deadline: April 11.

Action Item: Ask for more volunteers in an email blast to SLAGA members.
Person Responsible: John Elfrank, Deadline: ASAP.

AGENDA ITEM: NEW BUSINESS - SLAGA.org
Presenter: Steve Bromley
Discussion: Steve said that Jim Bensman is willing to give SLAGA the SLAGA.org website, and that Jim should be contacted about it.

Action Item: Contact Jim Bensman regarding the SLAGA.org website.
Person Responsible: John Elfrank, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Louisiana MO Betterment Association
Presenter: John Elfrank
Discussion: John received a letter asking for help planning a geocaching event in Louisiana, MO, to benefit the town.
Conclusions: Jeff Weymouth said that Mike Griffin might be able to provide some guidance for that type of event.

Action Item: Contact Mike Griffin to see if he would be willing to give the event organizers some guidance.
Person Responsible: Laurie Elfrank, Deadline: Next Board Meeting

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Published: February 26 2010

Last Updated: February 26 2010

Hits: 926

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jeff Weymouth, Jim Greene, Laurie Elfrank
Guest Presenter(s): Rich Sheffold - Advisor, Paul Konopacki
Invited Guests: Shirley Derr, Arlene Jones, Mariel Leggett

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.



AGENDA ITEM: OLD BUSINESS - SLAGA Banner
Presenter: Jim Greene
Discussion: A 3' x 5' banner was purchased.

AGENDA ITEM: OLD BUSINESS - Microphone Purchase
Presenter: Paul Konopacki
Discussion: Paul delivered a replacement microphone that was built and donated to SLAGA by Dwayne Collett.

Action Item: Recognize Dwayne Collett for his donation.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

AGENDA ITEM: OLD BUSINESS - GPS 101 and Geocaching 101 Classes at Queeny Park
Presenter: John Elfrank
Discussion: There is a corporate event at Queeny on the same day as the GPS 101 class, so parking will be limited. Jim has waypoints for the GPS 101 class, and markers need to be placed at those spots. Caches have been placed for the Geocaching 101 class, and one of the multicaches needs a tag made for a preliminary waypoint.
Conclusions: Equipment amd supplies needed for the GPS 101 class: projector, a laptop computer, printed copies of the slideshow, soda, water, ice.

Action Item: Place markers at GPS 101 waypoints.
Person Responsible: Rich Sheffold, Deadline: March 13

Action Item: Make copies of GPS 101 Powerpoint presentation.
Person Responsible: Rich Sheffold, Deadline: March 13

Action Item: Get information to Rich for multicache waypoint tag.
Person Responsible: Jim Greene, Deadline: Next Board Meeting

AGENDA ITEM: OLD BUSINESS - SLAGA Bylaws
Presenter: John Elfrank
Discussion: Steve Bromley indicated what changes were made to the bylaws last year.
Conclusions: The bylaws posted on geostl.com are correct and reflect the previously made changes.

AGENDA ITEM: OLD BUSINESS - SLAGA Inventory Update
Presenter: John Elfrank
Discussion: John wants all the officers to review the Inventory form once a month and to update the dates on line items that they have in their possession.

Action Item: Update inventory spreadsheet
Person Responsible: All Officers, Deadline: Next Board Meeting.

AGENDA ITEM: NEW BUSINESS - Spring Picnic
Presenter: John Elfrank
Discussion: John asked Arlene if she had any questions or concerns about the upcoming Spring Picnic. Arlene said that she will need someone to bring a generator, as the pavilion does not have electricity. Arlene also asked for help with some things she wanted to add to the event page. John asked Arlene to inventory the picnic supplies and either let him know what supplies he needs to purchase from Costco, or purchase the supplies herself and keep the receipts so she can be reimbursed. John asked the officers if they had suggestions on how to run the officer nominations this year. Paul commented that it is unknown whether a particular member has an interest in running or is qualified to hold an officer's position at the time that nominations are called for.

Conclusions: Attendees could be given a form to indicate their interest in running for an officer's position or to nominate someone else when they register at the picnic. Nominations could also be taken by email if it does not violate the bylaws to do so.

Action Item: Remind members in an email blast that nominations will be taken at the Spring Picnic, and encourage members to nominate themselves if they are interested in an officer's position. Also ask for volunteers to help with picnic jobs, including someone to bring a generator.
Person Responsible: John Elfrank, Deadline: As soon as possible.

Action Item: Check SLAGA bylaws to see if nominations can be taken electronically.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

AGENDA ITEM: NEW BUSINESS - MOGA
Presenter: John Elfrank
Discussion: All MOGA caches and punches have been placed. There are fewer competitors registered so far than there were competing last year. Locations for next year's MOGA were discussed. If a state park were to sponsor the event, they would cover any insurance requirements, but probably would not allow a large number of permanent caches.
Conclusions: Officers will look for possible locations for next year's MOGA.

Action Item: Contact land managers who may be interested in sponsoring next year's MOGA.
Person Responsible: All Officers, Deadline: As soon as possible.

AGENDA ITEM: NEW BUSINESS - Upcoming Milestone Awards
Presenter: John Elfrank
Discussion: Jack Anderson wants to know the rules for presenting milestone awards to members who paid their premium memberships after they reached their milestone cache find.
Conclusions: To be eligible to receive the 100-find or 500-find pins, members will be allowed a 30-day grace period to pay their premium membership dues. No grace period will be given for the 1000-find or 5000-find pin/coin sets. Recipients must be premium members on the date that they reached those milestones.

Action Item: Notify Jack Anderson of the updated policy.
Person Responsible: John Elfrank, Deadline: As soon as possible.

AGENDA ITEM: NEW BUSINESS - Equipment Trailer
Presenter: John Elfrank
Discussion: John asked the officers if it would be a good idea to purchase a used 5 x 8 enclosed cargo trailer to store and transport equipment and supplies to SLAGA events. Electronic equipment would not be stored in the trailer. Logos could be added to the sides of the trailer for advertising while in transport or at events. Equipment and supplies are currently split among officers' and event hosts' homes. Rich questioned whether it would be cheaper to rent a storage unit, and transport the items by car.
Conclusions: Get prices for used trailers to compare to storage unit costs. Check on property tax, licensing, and insurance issues involved with SLAGA owning a trailer.

Action Item: Get prices for used trailers and storage units.
Person Responsible: John Elfrank, Deadline: Next Board Meeting

Action Item: Check on property tax, licensing, and insurance issues.
Person Responsible: Jim Greene, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Informational Posters
Presenter: Rich Sheffold
Discussion: Rich has an extra set of SLAGA posters in frames, since the frames were not needed at the South County Recreation Center.
Conclusions: Contact Busch Wildlife to see if they have a place to display the posters.

Action Item: Contact Mike Griffin to see if there is a place at Busch Wildlife to display framed SLAGA posters.
Person Responsible: Jim Greene, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - August Library Display
Presenter: Mark Derr
Discussion: Mark asked for volunteers to help with the upcoming library display at Tesson Ferry Library.
Conclusions: Mark will decide what kinds of items should be included in the display and ask officers for help collecting those items.

Action Item: Contact Laurie Elfrank with list of what items are needed.
Person Responsible: Mark Derr, Deadline: Next Board Meeting

>>> Minute Archive List <<<

Details

Published: February 26 2010

Last Updated: February 26 2010

Hits: 1122

Note taker: Laurie Elfrank
Officers in Attendance: John Elfrank, Mark Derr, Jeff Weymouth, Jim Greene, Laurie Elfrank
Guest Presenter(s): Rich Sheffold - Advisor, Paul Konopacki
Invited Guests: Shirley Derr, Arlene Jones, Mariel Leggett

Treasurer's Report: Balance on Hand, Incoming Funds, Outgoing Funds.



AGENDA ITEM: OLD BUSINESS - SLAGA Banner
Presenter: Jim Greene
Discussion: A 3' x 5' banner was purchased.

AGENDA ITEM: OLD BUSINESS - Microphone Purchase
Presenter: Paul Konopacki
Discussion: Paul delivered a replacement microphone that was built and donated to SLAGA by Dwayne Collett.

Action Item: Recognize Dwayne Collett for his donation.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

AGENDA ITEM: OLD BUSINESS - GPS 101 and Geocaching 101 Classes at Queeny Park
Presenter: John Elfrank
Discussion: There is a corporate event at Queeny on the same day as the GPS 101 class, so parking will be limited. Jim has waypoints for the GPS 101 class, and markers need to be placed at those spots. Caches have been placed for the Geocaching 101 class, and one of the multicaches needs a tag made for a preliminary waypoint.
Conclusions: Equipment amd supplies needed for the GPS 101 class: projector, a laptop computer, printed copies of the slideshow, soda, water, ice.

Action Item: Place markers at GPS 101 waypoints.
Person Responsible: Rich Sheffold, Deadline: March 13

Action Item: Make copies of GPS 101 Powerpoint presentation.
Person Responsible: Rich Sheffold, Deadline: March 13

Action Item: Get information to Rich for multicache waypoint tag.
Person Responsible: Jim Greene, Deadline: Next Board Meeting

AGENDA ITEM: OLD BUSINESS - SLAGA Bylaws
Presenter: John Elfrank
Discussion: Steve Bromley indicated what changes were made to the bylaws last year.
Conclusions: The bylaws posted on geostl.com are correct and reflect the previously made changes.

AGENDA ITEM: OLD BUSINESS - SLAGA Inventory Update
Presenter: John Elfrank
Discussion: John wants all the officers to review the Inventory form once a month and to update the dates on line items that they have in their possession.

Action Item: Update inventory spreadsheet
Person Responsible: All Officers, Deadline: Next Board Meeting.

AGENDA ITEM: NEW BUSINESS - Spring Picnic
Presenter: John Elfrank
Discussion: John asked Arlene if she had any questions or concerns about the upcoming Spring Picnic. Arlene said that she will need someone to bring a generator, as the pavilion does not have electricity. Arlene also asked for help with some things she wanted to add to the event page. John asked Arlene to inventory the picnic supplies and either let him know what supplies he needs to purchase from Costco, or purchase the supplies herself and keep the receipts so she can be reimbursed. John asked the officers if they had suggestions on how to run the officer nominations this year. Paul commented that it is unknown whether a particular member has an interest in running or is qualified to hold an officer's position at the time that nominations are called for.

Conclusions: Attendees could be given a form to indicate their interest in running for an officer's position or to nominate someone else when they register at the picnic. Nominations could also be taken by email if it does not violate the bylaws to do so.

Action Item: Remind members in an email blast that nominations will be taken at the Spring Picnic, and encourage members to nominate themselves if they are interested in an officer's position. Also ask for volunteers to help with picnic jobs, including someone to bring a generator.
Person Responsible: John Elfrank, Deadline: As soon as possible.

Action Item: Check SLAGA bylaws to see if nominations can be taken electronically.
Person Responsible: John Elfrank, Deadline: Next Board Meeting.

AGENDA ITEM: NEW BUSINESS - MOGA
Presenter: John Elfrank
Discussion: All MOGA caches and punches have been placed. There are fewer competitors registered so far than there were competing last year. Locations for next year's MOGA were discussed. If a state park were to sponsor the event, they would cover any insurance requirements, but probably would not allow a large number of permanent caches.
Conclusions: Officers will look for possible locations for next year's MOGA.

Action Item: Contact land managers who may be interested in sponsoring next year's MOGA.
Person Responsible: All Officers, Deadline: As soon as possible.

AGENDA ITEM: NEW BUSINESS - Upcoming Milestone Awards
Presenter: John Elfrank
Discussion: Jack Anderson wants to know the rules for presenting milestone awards to members who paid their premium memberships after they reached their milestone cache find.
Conclusions: To be eligible to receive the 100-find or 500-find pins, members will be allowed a 30-day grace period to pay their premium membership dues. No grace period will be given for the 1000-find or 5000-find pin/coin sets. Recipients must be premium members on the date that they reached those milestones.

Action Item: Notify Jack Anderson of the updated policy.
Person Responsible: John Elfrank, Deadline: As soon as possible.

AGENDA ITEM: NEW BUSINESS - Equipment Trailer
Presenter: John Elfrank
Discussion: John asked the officers if it would be a good idea to purchase a used 5 x 8 enclosed cargo trailer to store and transport equipment and supplies to SLAGA events. Electronic equipment would not be stored in the trailer. Logos could be added to the sides of the trailer for advertising while in transport or at events. Equipment and supplies are currently split among officers' and event hosts' homes. Rich questioned whether it would be cheaper to rent a storage unit, and transport the items by car.
Conclusions: Get prices for used trailers to compare to storage unit costs. Check on property tax, licensing, and insurance issues involved with SLAGA owning a trailer.

Action Item: Get prices for used trailers and storage units.
Person Responsible: John Elfrank, Deadline: Next Board Meeting

Action Item: Check on property tax, licensing, and insurance issues.
Person Responsible: Jim Greene, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - Informational Posters
Presenter: Rich Sheffold
Discussion: Rich has an extra set of SLAGA posters in frames, since the frames were not needed at the South County Recreation Center.
Conclusions: Contact Busch Wildlife to see if they have a place to display the posters.

Action Item: Contact Mike Griffin to see if there is a place at Busch Wildlife to display framed SLAGA posters.
Person Responsible: Jim Greene, Deadline: Next Board Meeting

AGENDA ITEM: NEW BUSINESS - August Library Display
Presenter: Mark Derr
Discussion: Mark asked for volunteers to help with the upcoming library display at Tesson Ferry Library.
Conclusions: Mark will decide what kinds of items should be included in the display and ask officers for help collecting those items.

Action Item: Contact Laurie Elfrank with list of what items are needed.
Person Responsible: Mark Derr, Deadline: Next Board Meeting

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